Enemalta plc is the leading energy service provider in the Maltese Islands, entrusted with the distribution of electricity and the development of the national electricity distribution network.
We are committed to the ongoing development of a highly skilled, diligent team of staff to maintain an effective level of service to our customers. As part of this process, we are inviting motivated individuals interested in joining our Company to apply for the post of:
Manager Procurement
(Jobsplus Permit No. 300/2024)
Further details about this position including key responsibilities and requisites are available hereunder.
If you are interested in this opportunity, kindly fill in and submit the below form, including all required attachments, by not later than Sunday 24th March 2024 (midnight).
All applications will be acknowledged and treated in strictest confidence.
Manager Procurement
Overall Purpose
To identify strategic sourcing options for the procurement of goods, services and works related to services and projects. To provide advice, manage and propose ongoing improvements for the procurement of goods, services and works and ensure that a tender process is governed and adheres to procurement policies and procedures. Responsible to evaluate and monitor contract performance in order to ensure compliance with contractual obligations and to determine need for changes. To carry out research on suppliers’ status and performance on the market and to seek and establish supplier-relationships that can result in a strategic benefit to the Company. To secure the Company’s interests in its commercial dealings with both existing and prospective major suppliers. To centralise all contracts managed by the Company.
Main Duties
- In consultation with and assistance from the various groups and departments, manages and co-ordinates the preparation, issuance and adjudication of major tenders including contract notice, specifications, contract terms and evaluation criteria, and identifying the procurement method best suited for the specific procurement process.
- Vets and approval of tender documents for publication.
- Vets and approval of clarifications during publication period.
- Vets and approval of clarifications/rectifications during evaluation stage.
- Monitors the submission of the Compliance Certificates and Ultimate Beneficiary Owner form.
- Vets Evaluation Reports and present same recommendations before the Procurement Committee and follow up with approvals.
- Ensures that signed Contract Agreements together with the applicable guarantees are submitted on time.
- Ensures that signed Contract Agreements are uploaded in the electronic public procurement system.
- Vets requests for modifications/penalties/termination of contract and presents recommendations before the Procurement Committee.
- Drafting and follow up of Addenda.
- Ensures that closure reports are submitted in a timely manner and presented before the Procurement Committee before Addendum is drafted.
- Ensures that Performance Guarantees are released on time.
- Research on various procurement models which may be used by the Company, presents recommendations and implements the recommendations agreed upon.
- Drafts and negotiates purchasing contracts and provides guidance to internal stakeholders involved as appropriate.
- Monitors the performance of Framework Agreements, Framework Contracts and the Dynamic Purchasing System for supplies of materials and services, including issues and concerns, to ensure that the contractual obligations are adhered to, providing feasible and workable solutions/actions to the appropriate levels within the Company.
- Gets necessary authorisation to apply the enforcement of any penalty clauses, to bring contracts back into line or to terminate them.
- Formulates and implements frameworks to facilitate the outsourcing of services to suppliers in line with the Company’s strategy.
- Ensures that all procurement and contract procedures are according to the relevant procurement policies and procedures, including Government’s Contract Regulations, and escalates to the Executive Directors and/or Divisional Managers of the requesting department and to the Executive Director and/or Divisional Manager responsible for procurement, as appropriate, any actions that he/she may deem are not in accordance to these procedures.
- Drafts any newly required procurement policies and procedures and recommends improvements to existent ones as considered appropriate.
- Implements mechanisms to facilitate the tendering procedure, the selection of suppliers and products, and to monitor and enhance relationships with suppliers.
- Acts as the guardian for all major tendering and contractual documents, proactively highlighting issues and recommending solutions.
- Ensures that all work assigned is delivered to scope, on time, within budget, effectively and efficiently and at the required standards of quality.
- Centralises all past and present contracts in order to build a knowledge base and institutional memory of contracts to allow for better management of such contractors and the respective suppliers.
- Proactively provides input to the improvement of the Company’s business strategies and operational tactics.
- Be fluent with the use of the electronic public procurement system.
- Management of PCRB Objections/Court Appeals/Mediation and also represent the Contracting Authority where necessary.
- Attends for meetings between the Contracting Authority and Contractors when the need arises.
- Issues appropriate authorisations as per the Company’s policies and procedures.
- Undertakes any other duties as required by the Divisional Manager Procurement or his/her delegate.
Supervision Given
Directly supervises the staff of the Procurement Department,
Supervision Received
Will receive direct supervision from the Divisional Manager Procurement or his/her designated representative.
Working Conditions
May be requested to work odd and long hours in abnormal circumstances, may be required to travel on particular assignments and to suppliers’ sites, both local and abroad.
Specific Skills
- Excellent contract drafting ability.
- Excellent knowledge of the Government and EU procurement legislation.
- Excellent knowledge of contract and supplier management.
- Excellent conflict management skills.
- Excellent analytical ability.
- Excellent ability in identifying the appropriate procurement vehicle to be applied.
- Excellent verbal and written communication skills.
- Excellent diplomacy ability.
- Good working knowledge on legal matters.
- Good risk management ability.
Qualification & Work Experience
- A recognised Diploma at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits or equivalent[1]) in Business Management, Information Technology, Procurement Management, Engineering, Legal Studies or a comparable qualification in a related subject, as approved by management;
AND
- A minimum of fifteen (15) years of work experience in the afore-mentioned fields.
OR
- A recognised Bachelor’s Degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent1) in Business Management, Information Technology, Procurement Management, Engineering, Legal Studies or a comparable qualification in a related subject, as approved by management;
AND
- A minimum of six (6) years of work experience in the afore-mentioned fields.
OR
- A recognised Master’s Degree at MQF Level 7 (subject to a minimum of 90 ECTS/ECVET credits or equivalent1) in in Business Management, Information Technology, Procurement Management, Engineering, Legal Studies or a comparable qualification in a related subject, as approved by management;
AND
- A minimum of three (3) years of work experience in the afore-mentioned fields.
[1] A recognised qualification as requested is only accepted subject to an MQRIC formal recognition statement being submitted with the application.