Enemalta plc is the leading energy service provider in the Maltese Islands, entrusted with the distribution of electricity and the development of the national electricity distribution network.

We are committed to the ongoing development of a highly skilled, diligent team of staff to maintain an effective level of service to our customers. As part of this process, we are inviting motivated individuals interested in joining our Company to apply for the post of:

Principal Technical Officer (Projects) (Civil Engineering Assistant)
(Jobsplus Permit No. 649/2023)

Further details about this position including key responsibilities and requisites are available hereunder.

If you are interested in this opportunity, kindly fill in and submit the below form, including all required attachments, by not later than Friday 24 th November 2023.

All applications will be acknowledged and treated in strictest confidence.

Principal Technical Officer (Projects)

A      General Duties

  1. Managing staff/contractors/work assigned to him/her
  • The Principal Technical Officer (Projects) shall at all time perform his/her work in accordance and in compliance with existent Health and Safety Legislation, Health & Safety policies and Environmental Management polices as may be revised by the Company from time to time.
  • The Principal Technical Officer (Projects) shall be responsible to ensure that all personnel under his/her responsibility work in accordance with the Company’s Health & Safety and Environmental Management standards and policies.
  • Responsible that all personnel under his/her responsibility are equipped with Personal Protective Equipment (PPE) as required for the duties being undertaken.
  • Responsible that all PPE in his/her section is in full operational condition.
  • Shall give instructions and directions to staff under his/her responsibility and to Contractors.
  • Carry out a joint health & safety and environmental formal risk assessment on works as may be required with the Responsible Officer in consultation with the workers concerned.
  • Shall be courteous, respectful and helpful towards consumers and shall ensure that all personnel under his/her responsibility are similarly courteous, respectful and helpful.
  • Shall approve, recommend and keep record of vacation leave to be taken by personnel under his charge as per company policies.
  • Keeps records of vacation and sick leave as well as overtime taken by personnel under his/her charge.
  • Review and recommend overtime to be undertaken in completing work assigned to staff under his/her responsibility.
  • Review on an ongoing basis, statistics relating to work effort performed by personnel under his/her responsibility on jobs carried out.
  • Assist in the performance appraisal process together with the Manager’s representative.
  • Supervises work carried out by his/her subordinates and assigns resources as necessary.
  • Understand work ethics, act upon them and use proper recording and documentation.
  • Be fair and reasonable in work relations with personnel under his/her responsibility and other personnel within the Company.
  • Include quality checks in work methods for quality control.
  • Acquires information to be able to efficiently and reliably carry out assigned duties.
  • Liaises with other sections within the Company to ensure efficient use of personnel, property and resources under his/her responsibility.
  • Leads teams from his/her section on specific project works.
  • Identify new data and/ or software requirements that aid in the implementation of his/her assignments and duties.
  • Ensures that all work, and procedures carried out under his/her responsibility are undertaken in a cost and time efficient manner.
  • Undertakes cost cutting exercises and measures in accordance with the Company’s policies.
  • Takes initiative in actuation and communication of any policies and activities related to the increase of efficiency of the section under his/her responsibility.
  • Instructs personnel under his/her responsibility in the proper use of resources and procedures to achieve Company’s goals at minimum cost and in a timely manner.
  • Responsible for the preparation and actuation of code of practices for personnel under his/her charge in compliance with Company’s policies.
  • Identifies, provides and facilitates training of personnel under his/her responsibility.
  1. Supervisory and Quality Control Duties
  • Shall maintain discipline and draw up reports to his/her superiors, Police, Courts of Law, other appointed bodies and authorities as required or as instructed.
  • Carry out sample quality checks and inspections for work carried out by subordinates under his/her responsibility.
  • Responsible for ensuring the appropriate upkeep of the site, stores, offices, locker rooms, washrooms, vehicles and any other equipment under his/her responsibility.
  • Monitor progress achieved and report as requested to the Engineer or the responsible officer whenever designated tolerance levels in variations in time, cost and quality are exceeded.
  • Prepares statements of expenditure for works carried out.
  • Keeps records of works and prepares periodic reports including but not limited to progress of works and expenditures.
  1. Preparation of drawings/reports for the execution of projects 
  • Shall read and draw and interpret correctly and accurately drawings, maps, and analyze graphical data and other documentation and any other data in order to efficiently carry out his/her duties.
  • Use tools, software, computers and equipment to carry out duties assigned.
  • Solve or report anomalies/discrepancies in work within and outside the office.
  • Prepares and submits administrative and project progress reports.
  1. Responsible for the upkeep of materials, equipment, vehicles, premises and any other property under his/her charge 
  • Responsible for the custody and safe keeping of his/her section’s stores and equipment.
  • Responsible for the maintenance of tools, software, equipment, vehicles, other property and related items assigned to him/her including referring of such items for calibration or servicing.
  • Keep in good working or operational or functioning order tools, software, equipment, vehicles, other property and related items under his/her responsibility.
  • Responsible for the collection storage and organisation and maintenance of data, drawings, manuals, documentation, assigned data and other information relative to his/her work and duties.
  • Be familiar with procurement procedures (tender/quotation drafting, including drafting of specifications and bills of quantity) and adopt the correct method of purchasing relative tools, material, equipment and related items required to carry out duties assigned.
  • Identifies and draws up requisitions for parts and consumables that need to be used on specific jobs.
  • Request quotations and trigger the requisition process necessary to procure items of stock of consumables and parts in accordance with the Company’s policy in those cases where these are not available directly at the stores.
  • Prepares any documentation related to the evaluation and adjudication of quotations or tenders as instructed.
  • Uses Company provided software and computer applications to carry duties assigned.
  • Drives and upkeeps Company vehicles under his/her responsibility.
  1. Deals with situations within or outside the office (on site) 
  • Directs employees under his responsibility and third parties on site or working on the project to be aware of and comply with Environmental and Health & Safety regulations, policies, method statements and risk assessments.
  • Report and bring to the attention of the relative officers issues relating to health and safety.
  • Negotiates and meets on behalf of the Company with officers in the public and private sectors including suppliers and contractors, consistent with his/her level of authority.
  • Represent the Company during inquiries, tribunal or legal cases as required or as instructed.
  • Solve and report any difficulties arising on site for the smooth continuation of the project under his/her supervision.
  • Ensures that projects under his/her supervision proceed according to the approved designs, timelines, costs, quality and other parameters.

B      Specific Duties 

Particular duties to officers within the different sections:

  1. GIS – Principal Technical Officer (Projects) responsible to the Manager Metering Services or his delegated representative 
  • Interacts with the relative sections for the smooth collection and upkeep of overhead lines, cable routes and network infrastructure data, records and drawings.
  • Interacts with the relative sections to provide data, records, information, drawings and estimate of costs for cables, lines and other network infrastructure.
  • Checks and endorses bills of quantity and estimates of cost.
  • Carries out other duties as assigned by the Manager Metering Services and any other officer authorised by the Manager Metering Services.
  1. Civil Design, Supervision and Certification – Principal Technical Officer (Projects) responsible to the Manager Civil or his delegated representative. 
  • Collects and tests materials according to established standards. Records and utilises results for the execution of work and project auditing.
  • Certifies bills of quantity as measured on site.
  • Assist in the design and produce high quality architectural, planning and civil engineering drawings, and other data for use by contractors, government agencies and other organisations within and outside Company as directed.
  • Investigates and proposes sites for Company’s structures, equipment and buildings and cable routes.
  • Carries out other related duties as assigned by Manager Civil or his delegate.
  1. Surveying – Principal Technical Officer (Projects) responsible to the Manager Civil or his delegated representative 
  • Assemble field data, mathematical presentation of data, develop database information systems and prepare maps and drawings, legal descriptions and surveying technical reports.
  • Keep track of all survey control points such as benchmarks and trigonometric points in all Company premises.
  • Keep records of variation in alignment and settlement control of Company buildings and units.
  • Design and produce high quality architectural, planning and civil engineering drawings, and other data for use by contractors, government agencies and other organisations within and outside the Company as directed.
  • Investigates and proposes sites for Company structures, equipment and buildings and tunnels.
  • Carries out other duties as assigned by Manager Civil or any other officer authorised by Manager Civil.
  1. Mechanical and Electrical Drawing Office – Principal Technical Officer (Projects) responsible to the Manager Metering Services or his delegated Representative
  • Implement specific mechanical and electrical projects including drawing and supervision on site.
  • Manage Drawing Office activities on a project basis.
  • Acts as Project Administrator for specific projects assigned to him by his/her superiors.
  • Represents the Company on specific mechanical and electrical projects assigned to his/her section.
  • Responsible for the preparation of electrical or mechanical drawings or related data to be incorporated into any documentation issued by the Company.
  • Under his/her responsibility, the preparation of schematic, pressure, piping and instrumentation, layout, wiring, and other technical drawings and diagrams of the mechanical, electrical plants and engineering works for all sections of the Company.
  • Carries out other duties as assigned by Manager Metering Services Systems or any other officer authorised by the Manager Metering Services.
  1. Quality and Progress Control Office – Principal Technical Officer (Projects) responsible to the Manager Civil or his delegated representative
  • Presents and controls documentation of projects assigned to the Projects Department or undertaken by the Company.
  • Keeps track of the progress of such projects.
  • Responsible for the collection, presentation and timely submission of any documentation related to the progress of projects being carried out or planned to be undertaken by the Projects Department or the Company.
  • Regularly present and file updated reports of all such projects to his/her superiors showing the state of play of these projects. Such reports have to include brief narrative, critical path analysis, charts, maps, and any other documentation and data in order to aid management information and to serve as basis for informed decisions.
  • Manages and supervises the daily activities of the Quality and Progress Control Office on a project basis.
  • Responsible for the preparation of information, and related data to be incorporated in documentation issued by the Company.
  • Prepares quality documentation, time and financial progress charts as well as any other documentation and data required by management.
  • Carries out other duties as assigned by the Manager Civil or any other officer authorised by the Manager Civil.

Supervision Given

All his/her subordinates working within the Drawing Office and/or employees within the section for which he/she is responsible.

 

Authority

The Principal Technical Officer (Projects) has the authority to take any responsible decisions or actions consistent with the position objectives and responsibilities and subject to any direction given to him by competent authority or designated representative.  The Principal Technical Officer (Projects) may also be responsible for a project, task or part of the operations of his/her section, especially with regards to sites of work.

Accountability

The Principal Technical Officer (Projects) shall be accountable for the duties assigned to him/her. The performance and effectiveness of the appointee will be determined by considering the following:

  • The efficiency and effectiveness in performing his/her duties;
  • The maintenance and appropriate use of all resources available within his/her section for the achievement of his/her daily duties and responsibilities.

Working Conditions

Normal working office hours and conditions with a possible requirement to work in unscheduled or crises situations after office hours or on weekends.

Skills Required

·        Good computer literacy
·        Ability to work on own initiative
·        Good problem-solving skills
·        Good report-writing skills
·        Ability to work under pressure
·        Good decision-making skills
·        Good communication and interpersonal skills

Qualifications

  1. An MQF Level 5 qualification as accredited by the Malta Qualifications Council in either electrical, mechanical, construction or civil engineering (relevant for all new entries);
  2. The selected person must possess certification in AutoCAD;
  3. The selected person should also have working knowledge of all software applications in use by the Drawing Office including but not limited to Microsoft Office Applications, Microsoft Project Applications, ACAD map, SAP and Autodesk raster image;
  4. Must be in possession of a valid driving licence;
  5. Ideally the selected person would have also successfully completed a course in Management.

 

Work Experience

Preference shall be given to candidates who have a minimum of five (5) years of work experience within any Drawing Office.

    Introduction
    Enemalta plc (“Enemalta” or “We” or “Us” or “Our”) is a Maltese public limited company bearing registration number C 65836 and having its registered address at Triq Belt il-Ħażna, Marsa, MRS 1571, Malta.

    We process your personal data as part of Our recruitment process. If you apply for a job with Us, We collect and process your personal data relating to the job application. This personal data may be held by Us on paper or in electronic format. We are committed to being transparent about how We collect and use the data and to meeting Our obligations under the General Data Protection Regulation (GDPR).
    The purpose of this privacy notice is to make you aware of how and why We will collect and use your personal information during the recruitment process. This privacy notice applies to all job applicants. Data will be stored in a range of different places, including your application form, IT Systems (including emails), and HR systems.
    The information We hold about you follows the GDPR principles as indicated hereunder:
    • To process the information in a lawful, fair and transparent manner
    • The personal information is solely collected for the legitimate purposes of Enemalta plc that are clearly explained to you in this Privacy Notice
    • The personal information is kept up to date where necessary
    • The personal information is processed in a way that ensures appropriate security of data.
    If you have questions about Our processing of your personal data, you may contact Enemalta at Central Administration Building, Church Wharf, Marsa, MRS 1000, Malta or by email at [email protected] or by telephone on +356 8000 2224.
    Enemalta’s Data Protection Officer may be contacted at Central Administration Offices, Church Wharf, Marsa MRS 1000, [email protected] and +356 22980583.
    Please read this Privacy Notice carefully to understand Our practices with respect to your personal data as a job applicant.
    1. Updates
    We may update this Privacy Notice at Our sole discretion including as a result of a change in applicable law or processing activities. Any such changes will be communicated to you prior to the commencement of the relevant processing activity.
    2. What amounts to personal data?
    The term “personal data” refers to all information through which you can be personally identified, such as your name, surname, address and contact details.
     
    3. What personal data do We collect?
    We collect, use and process a range of personal data about you during the recruitment process. This includes:
    • Your contact details, including the name, address, telephone number, personal mobile number and personal email address;
    • Personal data included in a CV, application form, letter of application and covering letter/note/email;
    • Details and copies of your qualifications;
    • MQRIC Recognition Statement for qualifications if obtained from a foreign academic body or institution (when applicable);
    • Third-party references;
    • Verification of driving license/s (as required);
    • Verification of ID card/passport/residence permit (for selected applicants);
    • Copy of professional memberships (as required);
    • Warrants pertaining to your profession (as required);
    • Notes from meetings/interviews/emails/phone calls with you;
    • Any written examination documents or tests related to the interview; and
    • Information about your entitlement to work in Malta and related data pertaining to your work permit (if applicant is a non-EU citizen).
    When accessing Our premises for the interview, your personal data will also be processed in line with the Privacy Notice for Visitors, available on Our website at the link:
    https://www.enemalta.com.mt/uncategorised/privacy-notices/.
    More data could be collected for specific situations.
    We may also view, collect and/or process Special Categories of personal data which includes:
    • Information about disability;
    • Verification of information about criminal convictions and offences in the form of Police Conduct (this is requested from selected applicants prior to contract signing); and
    • Data pertaining to your health status or other personal health information (applicable only for selected applicants who need to undertake a pre-employment medical examination prior to contract signing), unless these are disclosed by the applicant prior to this stage.

    4. How do We collect your personal data?
    We collect the personal information about you during the recruitment process directly from you or sometimes through third parties such an employment agency e.g. Jobsplus or recruitment companies. In the latter case, the employment agency or recruitment company may submit your contact details to Us in connection with the vacancy.
    Personal data may also be collected from publicly accessible LinkedIn profiles if such a profile is likely to contain information about skills or characteristics that are relevant to any of Our vacant positions. We may also collect information from your past employers if their contact details are provided in the reference letters submitted by yourself along with the application.
     
    We may also collect your personal data when We do not have open calls for which you may be eligible, but you decide to express your interest for future available positions through the Careers page on Our website. In such case, We may refer to your CV and contact you should We exhaust all steps in Our recruitment process and do not receive eligible applications. Having said that, you are always invited to keep a lookout for open vacancies which would be posted on Our website.
    5. Why do We use your personal data?
    Irrespective of the manner that We have collected your personal data, We will only process such data for the purpose of the recruitment process and any other purposes which are inherently related thereto, including the fulfilment of any legal obligation imposed on Us.
    Typically, your personal data will be processed for:
    • Us to manage the recruitment process and verify your eligibility for the vacant job;
    • Us to conduct the necessary due diligence on prospective employees pursuant to the job offered and make Our shortlisting and selection; and
    • Us to ensure effective and transparent HR and personnel management.
    We will only view, collect and use your special categories of personal data, when the law allows Us to do so. These will typically be processed for:
    • Us to assess your suitability for employment;
    • Us to ascertain your fitness to work;
    • Us to ensure effective and transparent HR and personnel management; and
    • Us to ensure that We make reasonable adjustments for candidates who have a disability or limitation.
    During the pre-employment and fitness tests by Our company doctor, you may provide your consent to this doctor to disclose to Us any specific medical data that is relevant to the duties outlined in the job description of your prospective employment.
    6. What if you fail to provide personal data?
    You are under no contractual obligation to provide your personal data to Us during the recruitment process. However, if you do not provide the information requested, We may not be able to process your application properly or at all.
    7. Lawfulness of Processing
    Irrespective of the manner that We have collected your personal data, We will only process such data for the purpose of the recruitment process and any other purposes which are inherently related thereto, including the fulfilment of any legal obligation imposed on Us.
    We process your personal data on the basis of the following bases:
    • Entering into and performing a contract – in particular for Us to evaluate your suitability for the job being offered and to make the shortlisting and selection process;
    • Our legitimate interests – in particular particular legitimate interests which may arise directly or indirectly in relation to the recruitment process. When We process your personal data on the basis of Our or a third party’s legitimate interests, We ensure that the legitimate interests pursued are not overridden by your interests, rights and freedoms;
    • Consent - when you have provided your explicit consent for medical related data or to retain your personal data beyond the legally established retention periods (for unsuccessful applicants); and
    • Compliance with legal obligations imposed on Us - in particular obligations imposed on Us as a public sector company.

    On the basis of Our legitimate interests or compliance with legal obligations, as applicable, We may also process your personal data for the purposes of establishing, exercising or defending legal proceedings.
    8. Recipients of your personal data
    The recipients of your personal data may be:
    • selected individuals within Our Company, on a need to know basis for the purpose of the recruitment exercise;
    • Company’s medical doctors to conduct pre-employment and fitness tests;
    • Recruitment agencies when you apply for a job with Us through them; and
    • Third parties to whom disclosure may be required as a result of legal obligations imposed on Us.
    If your application is not successful, Enemalta plc will not share your personal information with third parties unless it was submitted by your good self, following a notification from Jobsplus or recruitment agency, when applicable.
    If your application is successful, We will inform you regarding an offer of employment and at that stage, We may also share your personal information with other third parties including:
    • Company’s medical doctors to conduct pre-employment and fitness tests;
    • Regulator such as Jobsplus to register employment in case the job offer is accepted;
    • Recruitment agencies if they were involved in the process, when applicable;
    • Governmental institutions and authorities in case the job offer is accepted, as per public sector directives.
    We do not share your personal data with any entity located outside of the European Union (EU) or the European Economic Area (EEA).
    9. Automated Decision-Making and Profiling
    Your personal data will not be used for any decision solely taken on the basis of automated decision making processes, including profiling.
    10. Data Retention
    We will only retain your personal information for as long as is necessary to fulfil the purposes for which it was collected and processed. If your application for employment is unsuccessful, We will hold your data on file for one (1) year, in accordance with the validity period of the recruitment selection results. As part of the application, you have the option to provide your explicit consent for Us to retain your personal data for a further two (2) years and We may contact you for future related vacancies. You can withdraw your consent earlier than the established period.
    Personal information which is no longer retained will be securely and effectively destroyed or permanently erased from Our systems.
    If your application for employment is successful, personal data gathered during the recruitment process will be kept in line with the Employees Privacy Notice that will be provided to you along with the contract and as per Our Human Resources Data Retention Policy.
    If you decide to contact Us to express your interest in joining the Company, through Our Careers page on the website, when there are no current open vacancies, We will retain your personal information for two (2) years so that We may contact you if We exhaust all steps in Our recruitment process and do not receive eligible applications.
    We may have a legitimate interest to hold your data for longer periods such as when your data is required for exercising or defending legal claims.
    11. Your Rights
    For as long as We retain your personal data, you have certain rights in relation to your personal data including:
    • Right of access – you have the right to ascertain the personal data We hold about you and to receive a copy of such personal data;
    • Right to Erasure – in certain circumstances you may request that We delete the personal data that We hold on you, where there is no good reason for Us continuing to process it. You also have the right to ask Us to delete or remove your personal information where you have exercised your right to object to processing (see below);
    • Right to Object – you have a right to object and request that We cease the processing of your personal data where We rely on Our, or a third party’s, legitimate interests for processing your personal data and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where We are processing Your personal information for direct marketing purposes;
    • Right to Portability – you may request that We provide you with certain personal data which you have provided to Us in a structured, commonly used and machine-readable format. Where technically feasible, you may also request that We transmit such personal data to a third party controller indicated by you;
    • Right to Rectification – you have the right to update or correct any inaccurate personal data which We hold about you;
    • Right to Restriction – you have the right to request that We stop using your personal data in certain circumstances including if you believe that We are unlawfully processing your personal data or the personal data that We hold about you is inaccurate;
    • Right to withdraw your consent – where Our processing is based on your consent, you have the right to withdraw your consent. Withdrawal of your consent shall not affect the lawfulness of the processing based on your consent prior to the withdrawal of your consent; and
    • Right to be informed of the source – where the personal data We hold about you was not provided to Us directly by you, you may also have the right to be informed of the source from which your personal data originates.
    Your rights in relation to your personal data are not absolute.
    If you intend to exercise one or more of your rights, you should approach Enemalta plc’s Data Protection Officer on the contact details abovementioned.
    You will not have to pay a fee to access your personal data (or to exercise any of the other rights specified above). However, We may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, We may refuse to comply with your request in these circumstances.
    We may need to request specific information from you to help Us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up Our response.
    12. How does Enemalta plc protect your personal data?
    We take pride in keeping your data secure and will take appropriate technical and organisational measures to protect your data against unauthorised or unlawful processing, including against accidental loss, destruction, storage or access. Your personal data will be stored manually or electronically on Our technology systems or on technology systems of Our IT providers and will also be processed through emails.
    13. Complaints
    If you have any complaints regarding Our processing of your personal data, please note that you may contact Us or Our Data Protection Officer at the details indicated above. You also have a right to lodge a complaint with the Office of the Information and Data Protection Commissioner in Malta (www.idpc.gov.mt).

    I understand and accept that my personal data will be processed in accordance with the above Recruitment Privacy Notice.